PST File Splitter

How to split a large Outlook .pst file to reduce its size?

2012-01-23T03:33:00.000-08:00

PST files are an essential part of the Outlook program and stores all the Microsoft Outlook items such as e-mails, notes, contacts, journals, calendars, attachments and other Outlook items in it. All the Microsoft Outlook objects are stored in this single file . Proper management of PST files is essential because if it gets corrupted or damaged then whole working of Outlook gets affected. A .pst file is stored in local hard drive of a user. But as the time passes and with the increase in the incoming mails, the size of mailbox increases and PST comes under the threat.

Before discussing the issues that arises due to the size of .pst file, lets have a look at the size specifications for a .pst file.

PST File Size Limit as per Microsoft Outlook Versions :

Outlook 2010 : 50 GB

Outlook 2007 and 2003 : 20 GB

Outlook 2002 and earlier versions : 2 GB maximum size limit.

When the size of .pst file increases more than the specified maximum limit then it results in the slow processing of Outlook and other performance issues. To deal with such problems Microsoft introduced an inbuilt utility known as PST2GB.exe. This utility truncates the data in large .pst file upto a certain limit and helps in reducing the size of .pst file.

Steps to use pst2gb.exe :

1. Download the tool pst2gb.exe from Microsoft Download Center.
2. Browse and open the large .pst file.
3. Click on Create to create the truncated data with name and location and then save it.
4. Specify the amount of data that you want to be truncated.
5. Now use Inbox Repair Tool(Scanpst.exe) on this new truncated .pst file.
6. Open this repaired .pst file. But if the file does not open then discard the truncated file and again start process with original .pst file.

Somehow, if the above described process does not work properly then you can use other options to split pst file. A third party solution for splitting a large PST file can helps in a professional and secure manner.

To split pst file into small and manageable .pst files, PST File Splitter software from Stellar works in an outstanding manner. It allows to split pst file based on different criteria like date, time, email Id and folder size. It is Easy to install and fully “Do it yourself software” and completely helps in reducing the size of a large .pst file.

Effective Split PST tool for an oversized PST file

2012-01-16T20:24:00.000-08:00

Microsoft Outlook mailbox grows in size exponentially as more and more items are created or received each day. Even if you delete items from various folders in your PST file, you may not experience significant reduce in the file size. There are several ways using which you can manage the size of your mailbox. You can compact your PST file using 'Data File Management' in MS Outlook. Each version of Outlook has a predefined size limit for the PST file. Only up to that limit, you can receive e-mails in it. As soon as this size limit is crossed, the Outlook data file becomes susceptible to corruption. As a consequence, you might encounter significant data loss. In order to avoid such issues, you need to opt for a Split PST software.

Consider a practical scenario, wherein you fail to delete an e-mail message in Outlook 2002. In addition, you receive the following error message on your screen:

''Mailbox.pst is too large.''

Cause:

The primary reason for the occurrence of the above error is the exceeding size limit of Outlook PST file. MS Outlook 2002 has a size limit of 2 GB which when crossed creates an issue like as stated above.

In case you encounter data loss, you can restore all data using an updated backup.

Solution:

For solving the above error, you need to decrease the size of your PST file, which can be done using the oversized PST and OST crop tool. This tool is used to create a truncated copy of the PST file. But the copy of Outlook PST file that is left after truncation does not contain all data.

A more effective way is to use a third-party tool to split large PST file into separate files. The software market today is flooded with a range of advanced split PST software. These software employ a rich set of user-friendly features to make the process comparatively facile and effortless. They require no prior technical expertise and are capable of splitting multiple PST files simultaneously.

PST File Splitter by Stellar is a user-friendly tool that is mainly used to split PST file into smaller ones. It divides the PST file on the basis of e-mail ids, date, and size. The tool employs risk-free algorithms. Also provides a 'Live update' feature to allow installing all latest software updates. It can be installed on Windows 7, Vista, Server 2003, XP, and 2000 operating systems.

Possible Ways to Optimize the Performance of MS Outlook

2012-01-03T01:04:00.000-08:00

Microsoft Outlook is widely used among the professionals for sending and receiving emails, managing their tasks, calendars, journals, any many more. Thus, this popular email client application uses Personal Storage Table or PST for storing all the significant data. But, over a period of time it has been observed that your MS Outlook program dips its speed and takes more than usual time to perform any task. This erratic behavior of MS Outlook at times leads to application crash and thus produces inaccessibility of your Outlook PST files. The main reason for the occurrence of this problem is increased size of your Outlook PST file. Therefore, if you are seeing sluggish performance of your MS Outlook application then it is advisable to split PST file well on time with the help of third-party PST splitter software.

It is not always true that your MS Outlook dips down its performance due to huge amount of PST files. There can be various other causes behind this issue which may include interaction with antivirus software, incompatible third-party add-ins, improper computer resources, and many more. Thus, it is always recommended to inspect carefully for the reasons of sluggish behavior of your MS Outlook application. However, if the problem has occurred due to increased PST file size then it is pretty much clear that reducing the size of the PST file can optimize the performance of MS Outlook. Below mentioned are some tips which may help you in this respect:

Delete unimportant emails with large attachments: It is recommended to delete all the emails which are unnecessary and contain large sized attachments. After deleting these emails make sure to empty the deleted items folder.

Compact PST file: Since PST is a database and like any other database simple deletion of emails bring negligible effect to the overall performance of your MS Outlook. Therefore, for proper feeding up of the space occupied by an item, it is recommended to compact the PST file.

Split PST: If all the emails present in your MS Outlook mailbox are important and you cannot afford to lose them then PST file splitter is the answer. To perform this task of splitting PST file, you need to have reliable third-party PST splitter tool.

These third-party tools break the large PST file in a way that each individual component of PST can easily be used with MS Outlook. One of the user-friendly and efficient tools for splitting PST file is Stellar Phoenix PST File Splitter. This tool splits large Outlook PST files into comparatively smaller PST files according to the applied split criteria. The software supports MS Outlook 2000, 2002, 2003, 2007, and 2010 and is compatible with Windows 7, Vista, Server2003, XP, and 2000.

Split Outlook PST file to avoid corruption when pst file gets oversized

2011-12-13T02:37:00.000-08:00

Every day, while working on your Microsoft Outlook application, you send/ receive emails and perform other operations, such as creation of tasks, events, calendar entries etc. Outlook stores all these emails and other entries in PST files and with every operation, even with any single incoming or outgoing mail, the Outlook PST size increases. Usually, the Outlook PST size has a maximum permissible size limit and beyond this limit, the PST becomes corrupt. If the PST file gets corrupt or damaged, you fail to access neither your precious emails nor any other mail objects. However, there are many PST file splitter utilities to split the large PST files into smaller ones and help you prevent corruption of same.

Users in the field of marketing or similar sections of an organization usually send and receive hundreds of mails every day. Hundreds of mails mean the PST size of their Outlook increases beyond the maximum feasible size in a year or two. Moreover, if somebody is using an older Outlook version, such as Outlook 2002 or 2000, then the maximum PST size is only 2 GB. Outlook attains this 2 GB size quite early and the chances of its corruption increases. In case of PST file corruption, no mail or other mail component can be accessed from the corresponding mailbox.

Hence, it is advised to remove large and unnecessary or junk attachments from your mailbox, which will decrease the overall PST size. Apart from this, you can extract mails as well as the corresponding attachments into some local folder, which will lower the size of PST file and help avoiding corruption. Below steps will guide you in searching the mails with large attachments so that you can remove/move them to any local folder of your system:

Open your MS Outlook 2002 and go inside the Tools menu.
Click the option, ‘Advanced Find’.
From the ‘Look for’ list, select ‘Messages’.
Click the tab, ‘More Choices’.
From the list, ‘Size (Kilobytes), choose the option, ‘greater than’. In the box under ‘Size (Kilobytes), type in 500.
Click ‘Find Now’. All those mails with attachments of size 500 KB or above will get listed.

You can remove them or move them to any folder in your system hard drive. If you are removing them, then also remember to empty the ‘Deleted items Folder. However, the problem can remain unsolved. Also removal of mails cannot be a wise solution all the time. As a solution the large pst file can be splitted into small pst files.

This process of breaking an oversized pst file includes to split pst file into smaller pst files on the basis of different criteria like date, time, email Id, folder size etc. Such utility is named as PST splitter and helps in reducing the overall size of large pst file. It can split single as well as multiple pst file in a fast and secure manner.

Split large Outlook PST file and avoid PST corruption

2011-11-27T21:38:00.000-08:00

If you are a regular user of Microsoft Outlook and using it for managing all your emails and other Outlook objects like contacts, notes, tasks etc. then it might be possible that you may face some typical PST file size related issues. PST (Personal Folder File), the most significant file of Outlook has the size limitation that it can not grow more than 2 GB size. If it exceeds more than 2 GB then the PST file may get corrupted and you could loss all your entire Outlook data.

However, the 2 GB PST file size limit was applicable upto Outlook 2002 and its earlier versions. In later versions the size limit has been increased. Suppose you are using Outlook 2002 then you might receive the following error :

“Errors have been detected in the file abc.pst. Quit all mail-enabled applications, and then use the Inbox Repair Tool.”

Basically, this error occurs when you try to open an oversized PST file. Also using the Inbox repair tool does not solve this problem. When the size of PST file reached to its maximum limit then to avoid the corruption of file it becomes necessary to take some preventive measures to make the size of PST file small. To resolve the above mentioned error, a free utility named as PST2GB is provided by Microsoft. This utility may work but has some specific limitations like it can truncate some of your data which might be useful for you.

On the other hand, one of the easiest and safest method to avoid the PST file corruption issue is to split large PST file into small and manageable .pst files. A large PST file can be splitted into separate files on different criteria like email id, date, time and folder size etc. Splitting the large PST file helps in enhancing the performance of Outlook, manages and reduces the size of large PST file. To split a large PST file, a third party software such as PST File Splitter can be used.

A PST file Splitter efficiently works in the same manner and splits the oversized PST file as per chosen criteria like email, date etc as mentioned above. Also it does not change the original structure of the .pst file at its root location. With all its advanced features the software performs the entire process successfully.

Easily Split large PST file into small files with PST File Splitter

2011-10-21T00:19:00.000-07:00

Outlook PST file corruption is one of the big challenge that Microsoft Outlook users have to face. Due to the fixed size limitations of Outlook PST file, managing and finding the methods to avoid the PST file corruption becomes essential. Because if the size limit of PST file gets exceeds then the possibilities of loosing entire outlook data like emails, tasks, contacts, notes etc. would increase. So in order to save PST file from getting corrupted, some preventive methods should be followed as per the different scenarios and the requirements of a user.

There are particular methods which could be used for optimizing the size of Outlook PST and to save it from any kind of Outlook corruption. Maintaining backup of PST file, split PST file including archive PST file, compact PST file are some of the primary precautionary methods which helps in avoiding the undesirable situation of corruption. Each of these method have its features.

PST Backup includes keeping the regular backup of the PST file. Backup could be taken either by manually or with the help of an automatic utility. But this method is beneficial for only those users who have the habit of keeping regular backup of PST otherwise it will not help. Other methods like archiving PST file in which you can archive your old items and compacting PST file could help but several times these are not completely able to provide correct results.

Split PST File is one of the prominent way, which facilitates the process of reducing the size of PST file. When the size of your PST file exceeds more than 2 GB, then to avoid the PST corruption split PST file into small PST files so that these could be easily managed. For this purpose a PST file splitter software helps a lot as it splits a large .pst file into multiple files and reduces the actual size of file to a great extent.

As size limitation of PST file is one of the prime issue, it is better to use an efficient tool like Stellar Phoenix PST File Splitter to split a large PST file into multiple .pst files for reducing the size of main PST file. It splits PST file on various criteria like date, time, email ID, folder size with advanced techniques. The software is also fully structured with features like avoiding 2 GB PST file corruption, provide preview of recoverable mails and create batch files for automatic splitting. The software works efficiently with Outlook 2010, 2007, 2003, 2002 and XP. Eventually, splitting PST file helps you in making Outlook faster and increases its performance.

Split PST File to prevent Outlook PST file corruption

2011-09-13T04:49:00.000-07:00

Based on Outlook .pst file configuration, it can be categorized into ANSI (American National Standards Institute) format and Unicode (Uniform Character Encoding) format. Both of these formats have different structure and size limit. Basically earlier versions of Outlook were configured with the ANSI format (upto Outlook 2002) and the size limit for .pst file was 2 GB i.e. PST file could hold only data upto 2 GB. If the .pst file size gets increased more than 2 GB then it may lead to corruption in .pst file which may further results in loss of Outlook data.

With the continuous flow of information and increased communication needs, introduction of new Outlook versions was required with enhanced size capabilities. After Outlook 2002, new versions like Outlook 2003, 2007 and 2010 introduced. All these later versions are based on Unicode format which allows much larger PST file size.

Despite increased size of Outlook .pst file; there may be other factors which may lead corruption in Outlook .pst file. However, Outlook is a reliable application and is full of useful features. With some precautionary steps you can save your Outlook .pst file. Following are some of the methods which could help in saving your .pst file from corruption:

Methods to prevent Outlook .pst file corruption:

A. Archive Outlook Data file
B. Compact .pst file
C. Split Outlook .pst file

A. Archive Outlook Data file: Archiving includes moving your rarely used or old data items to separate location. This helps in making the size of the .pst file small. Archiving can be done both manually and automatically. However practically, it does not create so much difference in the .pst size.

B. Compact .pst file: Compacting is an inbuilt feature in Outlook and can be accessed from Outlook Settings → 'Compact Now' option. Compacting .pst file helps in reducing the size of .pst file upto some limit.

C. Split Outlook .pst file: Microsoft Outlook provides the PST2GB utility which reduces the size of the .pst file by truncating some of its data. So by using this utility the chances of losing the .pst file data gets very high. Splitting the .pst file into smaller parts helps in reducing the size of the file.

Sometimes Outlook users even do not know that .pst file has a 2 GB size limitation and they face the situation of .pst corruption. In that case, splitting a large .pst file would be very beneficial, before letting the file to exceed its size limit. The free utility provided by Microsoft does not help and even if it does, it might truncate the useful data. There are other PST Splitter tools which can splits single as well as multiple .pst files. Stellar Outlook PST File Splitter is specially designed to save .pst file from any kind of damage due to 2GB .pst file limitation. It has the capability to Split PST file according to date, Email ID, size and folder and provides you details of each operation.

PST File Splitter – Split .pst file to manage your Outlook performance

2011-08-09T04:13:00.000-07:00

With the increasing number of emails coming in your inbox the size of Outlook .pst file increases day by day. For a person who uses Outlook for his extensive business email communication needs, it is really a challenging task to manage the growing size of Outlook .pst file. Increased size of .pst file could make Outlook sluggish and this put effects on overall Outlook operations like sending, receiving emails, moving, deleting etc.

Moreover, when the PST file surpasses its maximum limit then chances of PST file corruption increases. For better management of Outlook .pst file it is important for a user to know the ways by which he could reduce the size of his .pst file. User can prevent the .pst file to get over-sized by applying different prevention methods like keeping the inbox size small by manually deleting emails. But in case you have a large number of emails then this will not help.

Some of the other methods to manage Outlook .pst file are mentioned as below:

Archiving Outlook .pst file – You can archive the rarely used or old items by specifying date in Outlook by archiving feature. Archiving can be done manually as well as automatically. But sometimes archiving does not help in reducing the file size and used much system resources.

PST2GB utility – Microsoft has provided PST2GB utility which helps in truncating the .pst file to reduce its size. This utility creates a truncated copy of .pst file. But its biggest disadvantage is that it does not consist of all the original data of file as during truncation it cuts some data for reducing file size.

Split PST file – One of the methods which reduce the size of .pst file upto a great level is to split a .pst file into small .pst files. You can split the PST file into multiple .pst file on the basis of different criteria and can reduce the file size.

Now the question arises how to split a pst file in a secure and fast manner. For splitting a large .pst file a third party tool facilitates the entire process which results in a better and faster Outlook working. One such software that has the efficiency to split .pst file is Stellar Phoenix PST File Splitter which split your PST file on the basis of email Id, date, time, folder size etc. and reduces the size of .pst file in a systematic and safe manner. The pst splitter software is able to split both single and multiple .pst file and makes Outlook well organized and managed.

Reduce the MS-Outlook size by PST File Splitter

2011-04-24T22:44:00.000-07:00

Have you ever noticed that sometimes processing of Outlook becomes quite slow. Moreover, it stops accepting more data in it. Such kind of behavior gives us a hard time. While working with Outlook always keep track about the size limitation. MS-Outlook 2002 and earlier versions of Outlook uses ANSI format and have a size limit of 2 GB, whereas Outlook 2003 and later versions uses UNICODE format. Once, PST file crosses set size limit, it leads to PST file corruption. So, to avoid inconvenience it is advisable to delete all the unwanted items. You have another option of a third party PST file splitter software.

Let us discuss above issue, clearly. Suppose, in Outlook you have some custom contact folder with some contact sub folders within it. Additionally, you have installed custom contact form and configures the custom contact folder as the default for the remaining contact folders. When you make an attempt to add more contacts to these contacts folder of Outlook, PST file does not allows you to perform the operation. Let us try to find out the cause why PST file simply refuses?

You fail to add some more contacts in the contact folder because it might be possible that size of Outlook contacts is quite large and it fails to accept more contacts in it.

To get past of above problem, you have to follow the below stated measures. These measures include:

First of all, check your Outlook e-mail account for unwanted e-mails and contacts. Once you found them, simply delete all of them. Delete them from 'Deleted Items' folder also. You know that Outlook PST file acts as a database for Outlook. So, removing the e-mails and contacts will not bring a major change on the size of the file. So, it becomes necessary to apply compaction after deletion of Outlook objects.

Another option is to apply archive operation on PST items. Archiving means to transfer few items of one PST to some other Outlook PST.

The best and effective way to decrease the size of Outlook PST file is to use a third party Split PST File software. Through such tools, you can easily divide large Outlook PST file into number of small files. You can split PST file that is bulky and is giving problem to you. It is a good method to overcome the problem of large Outlook PST file among all others. You can use these software on any size of PST file.

Stellar Phoenix PST File Splitter is a prominent tool that is developed to split PST file both single and multiple. Also the data in pst file remains unaffected after splitting. This PST splitter splits the file on the basis of date, time size, e-mail ID and folders. PST Splitter is compatible with Windows 7, Vista, XP, Server 2003, 2000 and NT4 (SP6).

Divide over-sized PST file with PST File Splitter

2011-04-12T00:20:00.000-07:00

The size of Outlook PST file increases, as more and more data get received in it. As, the time passes, size of the Outlook PST file increases. That is why, it is suggested to check regularly the size of PST file and protects your PST file from crossing the maximum size limit. Once a PST file crosses the maximum permissible size limit, it can lead to corruption. To avoid such situations, you can use the option of 'archive'. With this option, you can easily archive the Outlook PST file.

Small file can be easily archived without any complexity. But, problem arises when the size of the PST file is large. In such a case, there is a probability that archiving of an Outlook PST file cannot be done with much ease. Therefore, for such situations, you can choose any third party PST File Splitter product. With these tools, you can keep the PST file away from being over-sized and corruption.

Suppose, in your company MS-Outlook is used as an e-mail client. All your e-mails related to your work get received in a single e-mail account and you also send hundreds of e-mails to different clients by the same mail account. Some day, your manager asked you to send him the PST files that includes all the e-mail messages of a specific client, which you had sent and received during the recent months. Now, the problem is that you have received and sent numerous e-mails and to perform archive operation on each e-mail will be a time consuming process. Moreover, as the mails account to vary large size, making a single PST file can lead to corruption.

To get over the above problems and prepare PST file, excluding any of the mails, you are required to split PST file. The manual process of splitting PST can be a tedious task and may also lead to severe problems, like corruption of the PST file. Hence, to avoid such kind of problems, it is better to opt for a third party PST file splitter tool.

There are many software available in the market, which can help you to systematically split PST file into multiple number of smaller Outlook PST files. The splitting process of these applications are absolutely safe and with highly interactive graphical user interfaces, are pretty easy to use even by the novice users.

Stellar Phoenix PST File Splitter is a self explanatory tool through which you can easily and safely split PST file on the basis of different criteria, such as date, size, time and e-mail ID. The pst splitter software has been designed to work well with Windows 7, Vista, Server 2003, XP and 2000.

Need for splitting a large sized PST file in Outlook 2003

2011-03-21T04:41:00.000-07:00

Microsoft Outlook uses Personal Storage Table (PST) files for efficient e-mail communication as it stores and saves all the items such as mails, notes, contacts, journals, calendars, attachments and other items in it. So effective management of PST files is necessary. From effective management, we mean managing its size below 2GB. MS Outlook 2003 and earlier versions has 2GB file size limitation beyond which it gets corrupt and all the PST file items becomes inaccessible. Therefore to keep away from the data loss, Outlook users must go for a suitable PST File Splitter software which can Split Large PST File into many small sized PST files and save it from corruption.

How to check the size of PST file?

If you want to know the size of your PST file, then you need to follow some below mentioned steps:

(1) Start MS Outlook 2003.

(2) Now select your mailbox in the left panel.

(3) Right click the maibox and select “Properties” for mailbox option. A dialog box appears on the screen.

(4) Click the Folder size button. The Folder Size dialog box appears. This way you can check the size of the PST file of your mailbox.

(5) Click the Close button to exit the Folder Size dialog box.

(6) Click the OK button to close the “Properties” dialog box.

By this method you can manually know the size of your PST file. However MS Outlook also helps you know about the size of the PST file ie when the size of the PST file reaches around 1.5 GB, it starts behaving abnormally and speed of Outlook also reduces significantly. Large sized PST files creates PST file problems like slow Outlook, data loss due to PST corruption etc. To overcome these problems, Outlook users must use a suitable third party Split PST Files software. These softwares adopt risk free scanning techniques which help in efficient splitting of large sized PST file into many small sized PST files. Many softwares are available in the market that Split PST files on the basis of various prescribed formats as per user requirements. Stellar Phoenix PST File Splitter v2.0 is the best amongst all of them as it provides maximum number of recovery features as compared to other companies softwares.

Stellar Phoenix PST File Splitter v2.0 is an highly advanced utility that Split PST Files (single or multiple) on the basis of Date, Size, Email Ids & Folders. The software supports MS Outlook 2007, 2003, 2002 (XP), 2000 and is compatible with Windows 7, Vista, XP, 2003, 2000 and NT4 (SP6). The software split PST files with more than one date ranges. It creates and maintains a log report of each and every split process. The software Split Large PST files saved in single folder or at different locations, such as, network-attached disks. It also comes with a “Live Update” feature to install recent software updates. The software is easy-to-use and can be used without much technical skills.

Reasons behind slow working of MS Outlook

2011-02-28T01:20:00.000-08:00

Microsoft Outlook is the most commonly used e-mail application program in homes and offices in modern era. This is mainly due to its rich user-friendlyness and fast working. MS Outlook uses PST files for the storage of all the important data in it. In many situations continuous use of MS Outlook increases the size of PST file beyond 2GB and hence increases its chances of corruption. Apart form PST file corruption, this rise is size of PST file is also accompanied with the slow working of Outlook ie when the size of PST file reaches 1.8GB, there is a significant decrease in the speed of MS Outlook and it starts behaving in a weird manner. Large sized PST files are very difficult to access which affects the work of the Outlook users considerably. Therefore in order to have access to these inaccessible files, Outlook users must go for a third party PST File Splitter software which can Split Large PST File into many small PST files & hence increase the speed of Outlook to much extent.

Reasons behind Slow Working of MS Outlook

There are few reasons because of which you continuously face the problem of slow working of MS Outlook:

(1) Increased PST File: Large sized PST file (above 2GB) is the most common reason for the slow working of MS Outlook.

(2) Hardware Incompatibility: Less Random Access Memory (RAM) plays a significant role in slowing down the speed of Outlook along with other applications.

(3) More CPU Usage: Sometimes more CPU usage due to background running of various applications can reduce the Outlook to a a considerable limit. Installation of some heavy software can also degrade MS Outlook performance.

Solutions to Solve This Problem:

There are few solutions which are quite handy in solving the problem of slow working of Outlook:

(1) Increase Random Access Memory (RAM) of your pc.

(2) You can trim your PST file to reduce its size below 2GB.

(3) You can stop running other applications when Outlook is running specially installing a software.

(4) You can also make use of a suitable third party Split PST Files software. These software employs high scanning techniques that help in efficient splitting of large sized PST file into many small sized PST files. Many software are available in the market that Split PST files on the basis of various formats according to user requirement. Stellar Phoenix PST File Splitter v2.0 is one such software.

Stellar Phoenix PST File Splitter v2.0 is a powerful PST File Splitter software that split large PST files on the basis of Date, Size, Email Ids & Folders. The software supports MS Outlook 2010, 2007, 2003, 2002 (XP), 2000 and is compatible with Windows 7, Vista, XP, 2003, 2000, and NT4(SP6). The software creates a Batch file to automate split process and restores the formatting of HTML & RTF messages. Built with rich user interface, the software is easy-to-understand and simple-to-use & even a layman can use it without much prior technical skills.

Resolving Unknown Error 0x8004060C in Outlook 2003

2011-02-08T03:42:00.000-08:00

Microsoft 2003 & earlier versions limit the size of an MS Outlook PST file to 2GB. When th size of PST file exceeds 2GB, it starts to behave abnormally and you will not be able to access the important data inside it. This scenario is generally referred as an “oversized PST file problem”. Large sized PST files are very difficult to handle and access and lowers down the speed of the Outlook considerably and ultimately leads to corruption of Outlook. PST files 2GB and above in size are more prone to corruption. MS Outlook has an in-built utlity “Scanpst.exe” which repairs corrupt or damaged MS Outlook PST files. But this tool works good, only when corruption level is low. When PST file corruption is high, then Outlook users need to opt for a third party PST File Splitter software that can Split Large PST File into many small sized PST files and enable the easy access to important data inside it.

To illustrate above problem consider the following example: Suppose you are using Outlook 2003 to manage your important mails and when you try to send a mail through your Outlook, a following error message shows on the screen:

“Task 'Microsoft Exchange Server - Receiving' reported error (0x8004060C): 'Unknown Error 0x8004060C'”

As long as you receive the above error message, you will not be able to send important mails from your Outlook 2003. In addition to this you also cannot check your mails on getting this error.

Cause:

The reason for the occurrence of the above error message is oversized Outlook PST file ie PST file is going to exceed 2GB file size limit.

Resolution:

In order to resolve the above error message following stated solutions can be adopted:

Solution 1: Make deletion of those mails or objects that are of no use and also empty up the Deleted Items folder.

Solution 2: You can also try to Compact PST File and reduce its size below 2GB.

Solution 3: PST Archiving can be tried.

However even after trying the above solutions doesn't solve the problem, then Outlook users must go for an effective Split PST Files software. The software Split Outlook PST into many small PST files of size less than 2GB and hence save it from corruption. Many tools are available in the market that are specifically designed and developed to serve purpose of splitting an oversized Outlook PST file. Stellar Phoenix PST File Splitter v2.0 is one such software.

Stellar Phoenix PST File Splitter v2.0 is a highly proficient tool to Split PST Files on the basis of Date, Size, Email Ids, and Folders. The software supports MS Outlook 2010, 2007, 2003, 2002 (XP), 2000 and is compatible with Windows 7, Vista, Server 2003, XP, 2000, and NT4 (SP6). The software splits both single and multiple PST files and always creates a unique Batch file for automation of split process. In addition to this, software comes with a “Live Update” which enables installation of recent software updates. Th tool is simple to use and even a layman can use it without much technical knowledge required.

Splitting of Outlook PST file is never so easy without using PST File Splitter

2011-01-13T04:20:00.000-08:00

The term “oversize PST file” is commonly heard when you use MS-Outlook as an e-mail client. PST files become oversized when a large amount of data gets stored over there. Whenever size of the Outlook PST file crosses or exceeds 2GB size limitation, it falls you in grave problems, since, all the data of the mail-objects gets stored in a single PST file. Crossed or exceeded size limit makes an Outlook application unusable. But there is no need to panic, as there are solutions available for this problem. To overcome such a situation, use a third-party PST File Splitter. The tool can Split PST File in such a manner that it becomes quite easy to use Outlook application.

Let's discuss a real example that reflects the oversize problem of Outlook PST file. Have you ever wondered how size of Outlook PST file increases. Outlook is an e-mail client used to send and receive mails. Any kind of communication whether it is professional or personal, can be made with the help of Outlook e-mail client. Suppose you send and receive mails related to your company project via am email account that is configured through Outlook. All the received and sent mails which are related to your project will increase the size of PST file. Increased size of PST file will in due course of time lead to number of errors and corruption of Outlook PST file.

Resolution:

Situation that occurs because of large Outlook PST file can be overcome by using following measures:

(1) One important thing to keep in mind is to make sure that Outlook PST file does not cross or exceed the set size limit. If its size exceeds the set size of Outlook PST file, then reduce the size of PST file by deleting unwanted items from “Deleted Items” folder.

(2) Otherwise use a third party PST File Splitter to break your file, thereby reducing the file size. Presence of several tools in the market gives you the flexibility to solve all the problems related to increased size of Outlook PST file. These tools easily Split PST file and make an Outlook application free from number of problems. Many tools are available in the market which can split an oversized Outlook PST file. Stellar Phoenix PST File Splitter v2.0 is one such software.

Stellar Phoenix PST File Splitter v2.0 is a reliable tool that is used to Split PST Files in a short span of time. Built with rich graphical user interface, the tool is easy to understand. The tool splits PST file on the basis of e-mail id's, size, time, and date. You can download a demo version of the software to know its overall functionalities.

Fix and tips to solve slow responding of Outlook 2007 problem

2010-12-30T02:31:00.000-08:00

Slow processing of any software application leads to frustration. Many times it happens, while performing various tasks with a software application, the application becomes quite slow. Operations cannot be performed for some time. This kind of problem also occurs while working with MS-Outlook e-mail application. Operations related to sending or receiving of emails cannot be performed. Reasons responsible for such a behavior are numerous. One of them being large size of the PST file. To effectively sort out the problem, a number of methods are applied, depending on the reasons for the problem. For better performance, use a third party PST File Splitter software. These tools Split PST Files in an effective manner.

For discussing this issue, let's take a real example. Have you ever been stuck in a situation in which your Outlook application becomes unresponsive or hangs for a limited period of time, while you are trying to perform some operation with MS Outlook 2007. For example, when you try to perform mail-operations, like, moving, reading or deleting the message, the system hangs or becomes non-responsive. For some time, it pauses and after a long time, the mail operations get completed.

Cause:
Probable causes for the long response time of Outlook 2007 are discussed below in an absolute manner:

(1) Latest or updated service pack of Outlook 2007 is not used.
(2) A large amount of data is used in a PST folder.
(3) An anti-virus software is interrupting an Outlook application.
(4) Add-in components are creating problem. Installation of Outlook has done with Outdated add-in components.
(5) Increased size of Outlook PST file is one of the important cause.
(6) Your computer system doesn't meet all the requirements for Microsoft Office 2007.

Solution:

Try to sort out the issue by following steps:

(1) For good results, install updated service pack of Outlook 2007.

(2) Solve issues related to huge data of the PST folder by moving some data of the PST file to a different folder or file.

(3) Disable anti-virus software when Outlook application is running.

(4) Delete all the outdated add-in components with the help of add-in manager.

(5) Check whether all the requirements for office 2007 is properly done or not.

(6) If the problem is due to the huge size of the PST file, try to solve it by decreasing the size of Outlook PST file. Delete the unwanted e-mail items from the PST folder. You have some other options like, compact the folder, delete the folder and empty the 'Deleted Items' folder by deleting the unwanted data. A lot of other tips are available to decrease the size of Outlook PST file.

Size of the PST file can also be decreased with the help of a third party PST File Splitter tool. These tools are used to Split Outlook PST file into smaller PST files. A huge PST file that was previously unusable becomes usable after splitting the bulky PST file into several small files. There are many tools in the market that are meant to serve such purpose. Stellar Phoenix PST File Splitter v2.0 is one such software.

Stellar Phoenix PST File Splitter v2.0 is an effective solution that can effectively Split PST Files that is bulky in size, into smaller PST files on the basis of Date, Time, Email Ids & Folders. The tool is compatible with Windows 7, Vista, XP, 2003, 2000, and NT4(SP6). Download the trail version of the software from the company's website:

http://www.stellarpstfilesplitter.com/

How a PST File Splitter splits an oversized MS Outlook 2003 PST file?

2010-12-22T00:33:00.000-08:00

Outlook users generally gets a mail operations cannot be performed kind of error message. Most of the times, mail operations, such as sending, deleting, and moving cannot be carried out. Number of problems occur when you try to send, move, or delete a mail from your mail account. This bad behavior is seen because of PST file corruption. Corruption usually occurs because of oversized PST file. Outlook PST file becomes corrupted when the data exceeds over 2GB in size. In such a situation, need comes for splitting a huge PST file into a number of small PST files by using a suitable Split PST Files software.

Reason for bad behavior of MS-Outlook application is the size of Outlook PST file. Whenever, PST file crosses or exceeds the size limitation, Outlook application starts showing problems. Microsoft-Outlook has different size limitations for different versions. Size limitation varies with different version of Outlook mailing application. Till now, two versions are used by the MS-Outlook application, one is ANSI and the other is UNICODE format. ANSI versions are used by MS-Outlook 2002 and prior versions, and UNICODE format is used by Outlook 2003 and later versions.

The capacity to store data in MS-Outlook 2003 is up to 20 GB. Even further versions of this powerful email application allow greater storage capacity. They allow you to adjust the limitations according to your storage need. But make sure that the size of the PST file does not cross the limit of 20 GB. The PST file remains within 20 GB limit. In the older versions of Outlook, the limitation is up to 2 GB.

Large PST files lead to a number of problems. Let's see what kinds of problem occur:

(1) MS-Outlook PST file crashes.

(2) Unexpected/ sudden system shutdown.

(3) Inability to send, receive or access data.

(4) No data can be accumulated in PST file when it exceeds the size limitation.

In such a critical situation, there is a need to Split Large PST File into many small sized pst files to make the data accessible. This can be done with the help of an efficient PST File Splitter software.

Today, in the market, a number of tools are available that are specifically developed to split large-sized PST file. These tools show good results. Stellar Phoenix PST File Splitter v2.0 is one such software.

Stellar Phoenix PST File Splitter v2.0 utility successfully Split PST Files that are huge in size on the bases of e-mail id's, size, time, and folders. The tool is compatible with Windows Vista, 7, XP, 2000, 2003, and NT4(SP6), and supports MS Outlook 2000, 2002, 2003, 2007, and 2010.

Resolving error message “xxxx.pst can not be accessed – 0x80040116.” in Microsoft Outlook 2002

2010-11-24T23:35:00.000-08:00

Microsoft Outlook 2002 and earlier versions limit the size of Personal Folders (PST) file to 2GB. Whenever the PST file reaches or exceeds that limit, you will not be able to open your PST file & access the important data inside it. This is generally called an oversized PST file problem. Large sized PST files are inconvenient to access and hence also reduce the overall speed of Outlook to a great extent that affects users work and may lead to .pst file corruption.PST files 2GB or above in size are more viable for corruption. MS Outlook has no built-in utility to rescue the oversized PST file that is inaccessible. Therefore in order to access your corrupted PST file, you need to use a Split PST Files software that can Split Large PST Files into small sized PST files.

To illustrate above problem consider the following example. When you try to open or access an oversized PST file, an error message appears on the screen. On every attempt to open your PST file you will receive below error:

"xxxx.pst can not be accessed – 0x80040116."

On encountering the above error message, you will be unable to access your MS Outlook emails & other important data. Mails that contains important data are of no use because they become totally inaccessible.

Cause:

The root cause for the occurrence of above error message is that PST file has reached its maximum size of 2GB & is showing abnormal behaviour because of its corruption.

Solution:

In order to resolve the above error message and access the inaccessible data, the user can opt for any of below mentioned 2 methods:-

Method 1:- If you have MS Outlook 2003 and its higher versions installed on your computer, then you can easily convert the oversized PST file into the new Outlook 2003 Unicode format, which doesn't have the 2GB limit. This is generally the most preferred method.

Method 2:- If you don't have MS Outlook 2003 and its higher versions, then you can Split Large PST File into several smaller files. Each file contains a part of the data in the original PST file, but it is less than 2GB and independent from the others so that you can access it separately with Outlook 2002 or lower versions without any problems.

In order to perform second method, you must go for an effective PST File Splitter software. These softwares have high scanning techniques that help in splitting large sized pst file into many small sized pst files quite efficiently. Many softwares are available in the market out of which Stellar Phoenix PST File Splitter v2.0 is the best amongst all.

Stellar Phoenix PST File Splitter v2.0 is an advanced tool that Split PST Files on the basis of data, size, e-mail id's and time criteria. The software supports MS Outlook 2007, 2003, 2002 (XP), 2000 and is compatible with Windows 7, Vista, Server 2003, XP, 2000, and NT4 (SP6). In addition to this, it preserves the formatting of HTML and RTF messages. Download this software from the company's website:- http://www.stellarpstfilesplitter.com/

Facing difficulty in Performing move operation in MS-Outlook

2010-10-16T04:17:00.000-07:00

MS-Outlook provides you variety of features like sending, receiving, deleting and more operations to perform. Even you can move data of one folder to another. Data of one folder can be shared by some other folder quite easily. You just need to simply move the data of the folder by using some clicks. Data can be moved within a few mouse clicks. But sometimes it happens, MS-Outlook shows abrupt behavior. Application stops responding while doing different operations. Operations cannot be carried out. Basically, this happens when Outlook PST file has some problem. Increased size of PST file is also one of the main reasons for the abrupt behavior of MS-Outlook application. However, to get over above situation availability of backup is quite helpful. If backup is not available, then make use of a third party Split PST File software which provides you MS-Outlook application free from problems.

Let's consider an error message that comes in MS-Outlook when you try to move or delete a folder from it. The operation to move folder can not be done. Alternatively, an error message is received that looks exactly same as given below:

"Cannot move the items. The folder is full."

If the data is of high importance you face serious situation. You cannot access data and become unable to transfer data of one folder into another.

Cause:

The root cause for the occurrence of the above error message is the size limitation. In other words, PST file has crossed the size limit of 2 GB.

Resolution:

To handle error "Cannot move the items. The folder is full" you need to first check the size of the PST file.

For this, click File | Data File Management and note the location of your PST.

You can then browse to the location of PST and right-click the folder to determine its size under 'Properties' and in Properties you find size greater than 2 GB. In such situation, follow some important points:

(1) Remove the unwanted messages and then apply compaction on the PST file.

(2) Make the Deleted Items folder and compact the PST.

(3) Split Large PST File to small sized PST files.

For splitting large PST file, you need a suitable PST File Splitter. Stellar Phoenix PST File Splitter v2.0 is a highly recommendable tool that Split Large PST (single or multiple) on the basis of time, size, e-mail ids, date, and folders etc. Risk free scanning algorithms are taken into account so that splitting of the PST file can be done expeditiously. RTF and HTML formatting gets restored. It supports MS-Outlook 2007, 2003, 2000, and 2002(XP). It provides live update feature to install recent software updates. The tool is available in two licenses one is Single-user license and the other one is corporate license.

Why Trimming a PST File is necessary in Microsoft Outlook?

2010-08-06T05:10:00.000-07:00

Microsoft Outlook is a very popular & highly used email application program which saves the email items such as messages, calenders, contacts etc in .pst file format. PST stands for Personal Storage Table file and has the function for storing the data in Microsoft Outlook. In many cases continuous use of Outlook leads to increase in PST file size which sometimes decreases the speed of Outlook. Large sized PST files are inconvenient to access and hence also reduce the overall speed of Outlook to a great extent that affects users work and may lead to .pst file corruption. Therefore, to have access to inaccessible .pst file you may need third party Split PST File software which can trim the PST file & hence increase the speed of Outlook to some extent.

What is Trimming a PST File in MS Outlook?

Trimming a PST file means splitting a large sized PST file into smaller .pst files. A suitable Split PST Software can easily trim a large PST file into smaller pst files without much complexity. Trimming a PST file is necessary as it is directly related to the speed of Outlook to much extent.

In a real scenario after using Scanpst.exe the following error message shows on the screen:

“Fatal Error: 80040900”

Scanpst.exe utility cannot help the user in such situation. The user has to Split Large PST File into many small pst files. User can also trim a PST file in this situation as trimming does not totally divide a PST file into many parts. It can split a large sized PST file into 2 or 3 parts containing 1 PST file of less than 2GB size & remaining in other pst file. There are many Split PST utilities available in the market that easily trims or split a large sized PST files. Stellar Phoenix PST File Splitter v2.0 is one such software that can easily trim a large PST file.

Why Trimming is necessary in MS Outlook?

There are few reasons because of which trimming are necessary in MS Outlook:

(1) To increase the speed of MS Outlook.

(2) To reduce the number of small pst files as compared to those obtained after splitting.

Stellar Phoenix PST File Splitter v2.0 is a suitable Split PST File software that is used to trim or Split Large PST File without any loss of Outlook data. It can split or trim multiple pst files on the basis of date and time, email ids, size etc. Apart from this, the software preserves the formatting of the RTF and HTML messages and is compatible with Windows 7, Vista, Server 2003, XP, 2000, and NT4 (SP6).

How to Split an Outlook PST File ?

2010-07-29T23:49:00.000-07:00

MS Outlook PST Files: Personal Storage Table (PST) is a vital component of Microsoft Outlook email client. Almost all the Outlook mailbox items including mail messages, contacts, notes, calendar, journals, tasks and more are stored in these PST files inside Microsoft Outlook. Thus, PST has a very crucial role as the chief storage entity of Outlook. It is very important to Split Outlook PST file because large sized PST files can create many problems for you to work on your Outlook email client.

There are many errors which create problems in splitting a Large Outlook PST File. Few of them are as follows:-

(1) Error ”Can't Copy the items. The file %PST file name% has reached its maximum size. To reduce the amount of data in this file, select some items that you no longer need, then permanently (Shift+Del) delete them” is showing when running Microsoft Outlook."

(2) Error ”The file file_name has reached its maximum size. To reduce the amount of data in this file, select some items that you no longer need, then permanently (shift + del) delete them” is showing when running Microsoft Outlook.

(3) Unknown Error 0x8004060C

(4) Error "Errors have been detected in the file. Quit all mail-enabled applications, and then use the Inbox Repair Tool."

(5) Error "The messaging interface has returned an unknown error. If the problem persists, start Outlook again.”

(6) Error " xxxx.pst can not be accessed - 0x80040116."

In order to cope up with such errors use an effective Split PST File software. This software is a fast and powerful solution to Split Large Outlook File into many small PST files. The PST File Splitter employs risk-free techniques to keep the original Outlook PST file intact at the root location. Stellar Phoenix PST File Splitter is one such software.

Stellar Phoenix PST File Splitter v2.0 is a powerful tool that splits an Outlook PST created with MS Outlook 2007, 2003, 2002, and 2000. This PST Splitter can divide the file on the basis of e-mail ID and message date. The tool is compatible with Windows 7, Vista, XP, 2003, and 2000.

Avoid Facing the problems related to Oversize PST files

2010-07-14T05:14:00.000-07:00

Microsoft Outlook PST file has a limitation on the file sizes. PST format is used by the MS-Outlook for storing important data. If the data in the Microsoft Outlook increases then the .pst file size automatically increases. The limitation is different for different versions. If the file size goes above 2 GB then the PST file gets corrupted and becomes unusable. This is the case for MS-Outlook 2002 and prior versions. Once PST file exceeds the size, application stops working properly and you suffer a lot of problems in performing mailing operations like sending or receiving. MS Outlook offers Inbox repair tool option to deal with such problems. However, if the problem is not resolved and you still face the problem, use a third party Split PST File software which Split Large PST File into small PST files and makes it usable again.

MS-Outlook 2003 or 2007 does not give frequent problems related to size limitation. Because it uses new PST file format that uses size limitation upto 20 GB. But MS-Outlook 2002 and earlier versions shows different error messages due to increased size of PST file. This results in corruption of PST files. The reason behind the corruption are discussed below:

(1) Fatal Virus attacks

(2) System crash

(3) Improper shutdown

(4) Interrupted compaction

(5) Oversize of PST files.

Mentioned above are the measures that lead to corruption of the PST files. Oversize of the PST files is the important cause for the corruption of the PST file that can be easily and quickly cured if the large PST file gets split into several small PST files or you can use higher versions of MS-Outlook.

To resolve this issue related to increased size of PST file you may first run the inbuilt Inbox Repair Tool that comes with MS-Outlook. Different steps are discussed below:

(1) Exit Outlook.

(2) Click on tool >> Folder options >> then change the settings for visibility of hidden file and folder

(3) Then find for the Inbox repair tool(scanpst.exe) in your system

(4) Run it with the help of administrator privileges.

Select the PST file and click on start button for repairing

(5) After completing the process a list of recovered folders will be displayed. Drag the recovered items to your personal folder. There is not 100% surety that all the missing items will be recovered by Inbox-Repair tool.

However, in such a situation you can opt for a third party PST File Splitter to divide the large PST file into different small .pst files. This Split PST tool splits the PST file and restores completely the mail objects of the MS-Outlook mail application like e-mails, tasks, events, contacts, appointments, attachments, calendar-entries and To-do etc.

Stellar Phoenix Outlook PST Splitter v2.0 is a reliable tool that Split Large PST File into small PST files effectively. It has the ability to split single and multiple files on the date, size, e-mail id's, time and folder criteria's. This Split PST Software is compatible with Vista, Windows 7, XP, 2000, 2003 and NT4 (SP6) and MS-Outlook 2003, 2007, 2002(XP) and 2000 are supported by Outlook PST splitter.

Oversize PST File Makes Microsoft Office Outlook 2007 Unusable

2010-07-08T02:45:00.000-07:00

Does Microsoft Office Outlook 2007 crashes on your Microsoft Windows 7 Home Premium operating system-based computer? Are you unable to perform typical Outlook operations like sending an email, receiving an email, and moving any item? This behavior generally occurs due to oversized Outlook PST file. However, Microsoft Office Outlook 2007 does not have 2 GB file size limitation like Outlook 2002 and earlier versions, but still it faces performance issues when size of PST file becomes too large. In such critical situations, you need to Split PST File to effectively use your Outlook data file.

As a practical example of this behavior of Microsoft Office Outlook 2007, you may come across the below symptoms:

(1) Microsoft Office Outlook 2007 takes very long time to download the emails.

(2) Outlook returns a number of blank emails without any content into them.

(3) When you try to uninstall and reinstall MS outlook, it gets uninstalled but you can not reinstalled it.

(4) Your .NET files get damaged eventually after uninstalling Microsoft Office Outlook 2007.

(5) The problems can not be resolved even after archiving the PST file.

(6) Your Outlook application keeps crashing at startup or while performing typical operations.

(7) You frequently get “Stop Responding” message with all MS Office applications.

In such situations, you need to Split Outlook PST file to gain fix this behavior and gain access of your business-critical data.

Root of the issue:

This behavior generally occurs due to oversized Outlook PST file. The problem persists even after archiving the PST file because arching does not actually split the Outlook data file. It may also occur due to some performance issues in Microsoft Office Outlook 2007.

Resolution:

In case the problem is caused by performance issues with MS Outlook 2007, you can sort it out by installing latest service pack of MS Office 2007. On the other hand, if problem is caused by increased size of Outlook PST file, PST File Splitter is required to Split Large PST File into several smaller individual PST files.

The Split PST tools are designed to divide oversized Outlook data files into several smaller files, based on the defined criteria. They use advanced splitting algorithms to ensure high success rate. The resulted PST files can be imported to Microsoft Outlook for accessing stored data.

Stellar Phoenix PST File Splitter is an advanced utility to split single or multiple Outlook PST files. The software splits PST files, created using Microsoft Outlook 2007, 2003, 2002 (XP), and 2000. You can automate the splitting process of multiple PST files by creating batch file.

How to Split PST File in Microsoft Office Outlook 2007?

2010-06-30T05:11:00.000-07:00

Does your Microsoft Office Outlook 2007 application stop responding momentarily during general processes, like sending an email, moving an email, deleting an email, or reading an email? This behavior may sometimes cause application crash and make your PST (Personal Storage Table) file inaccessible. The frequency of this problem increases as your Outlook account becomes older. It can be caused by large size of the PST file, which is repository of all your significant data in Microsoft Outlook account. To fix this problem, you must Split PST File into several smaller PST files.

Microsoft Outlook starts operating very slowly as the store size increases. The problem is more likely to take place when size of Microsoft Outlook PST file approaches 2 GB. It becomes more frequent if the size of PST file becomes 4 GB or larger. Microsoft Office Outlook 2007 does not have 2 GB physical size limit for the PST file, like Microsoft Outlook 2002 and earlier versions.

Microsoft Office Outlook 2007 uses Unicode format and supports PST files larger than 2 GB. By default, size limit for Microsoft Outlook 2007 PST file is configured to 20 GB. You can set it as per your storage requirements.

In order to fix this behavior of Microsoft Outlook 2007, Microsoft has provided a performance update. When you apply this cumulative update, the below PST size guidelines are generally applied:

(1) Up to 2 GB: It should provide good performance on most of the hardware.

(2) Between 2 to 4 GB: It is usually hardware dependent. You get good performance on advanced hardware.

(3) Over 4 GB: You face short pauses on most of the hardware configurations.

(4) 10 GB or more: The frequency of short pauses becomes very high. It becomes quite difficult to access data from the PST file and use Microsoft Office Outlook 2007 application.

Increased size of Outlook PST file in Microsoft Office Outlook 2007 can also cause PST file corruption in various situations. PST file corruption is a major problem and leads to serious data loss. In order to overcome this problem, Split PST using third-party applications.

The PST File Splitter applications are capable of dividing a large sized Outlook 2007 PST file into several smaller and individual PST files, which can be accessed through MS Outlook. Such software can Split Large PST File using advanced algorithm to ensure highest success rate.

Stellar Phoenix PST File Splitter is the most advanced and easy to use application to safely split large sized PST files. This Split PST Software works well with Microsoft Outlook 2007, 2003, 2002 (XP), and 2000. Corporate version of this software can split multiple PST files in a single go.

When you should use a PST File Splitter

2010-06-24T05:06:00.000-07:00

MS Outlook is an email client from Microsoft that is a very essential tool to carry out corporate communications. Apart from the standard emailing feature, Outlook also provides contacts, calendar items, tasks, journals, and other significant features. All such information is stored in a PST (Personal Storage Table) file. Now, with ever increasing personal and business communication and data transfer, the size of the PST file increases in huge proportions. Because of this, the PST file becomes too heavy to manage and Outlook takes time in responding. In such situations, you should look to employ in-built methods to resolve the issue. However, if you are not able to improve its performance then you should use a third-party PST File Splitter to Split Large File.

There could be various situations when you require to Split Outlook PST file into various smaller PST files. They are:

(1) Using Outlook 2002 or previous versions: Outlook 2002 or previous versions support the PST file to up to 2 GB. This could be solved by switching to higher versions of Outlook, which support the PST file up to 16 GB. However, there are some users who are so comfortable in using the earlier versions that they do not want to switch to the higher versions. For such users, splitting the PST file is a very convenient option.

(2) Large PST File: If you have Outlook 2003 or higher versions, there are still chances that the PST file may become heavy and take lot of time to respond. In such cases, you should look to split the PST file.

(3) Slow Outlook when synchronizing: If the PST file is too large, then Outlook may also take time to synchronize it with the Exchange Server.

Outlook does not provide any in-built feature to split large PST files. So, to split PST into various smaller PST files, you should use a third-party Split PST Software. Such tools are read-only in nature that Split PST file on the basis of various parameters without overwriting any existing data.

Stellar Phoenix PST File Splitter v2.0 is a Split PST Software that is used to Split PST File without any loss of Outlook data. It is capable of splitting multiple PST files on the basis of date and time, size, email Id, folders, etc. This PST File Splitter restores all the Outlook objects from the PST file created in Outlook 2007, 2003, 2002, and 2000. In addition, this software preserves the formatting of the RTF and HTML messages. It is compatible with Windows 7, Vista, Server 2003, XP, 2000, and NT4 (SP6).

Splitting PST File for a Particular User

2010-06-15T05:06:00.000-07:00

Each e-mail that you send or receive in Microsoft Outlook adds to the overall size of your default PST file. So, the PST file size keeps growing as you continue to use Microsoft Outlook. If these situations continue, a time comes when you need to Split PST File because a large PST store cause several issues within Outlook. These issues include susceptibility to corruption, performance problems, and many more. Apart from these general requirements, there may arise some specific needs when you might need to split the large PST file and extract a required part out of it. Let's discuss one of such needs.

Here is a scenario that can occur in any organization with its employees using Microsoft Outlook as their e-mail client. Since Outlook creates a PST file to store all e-mails, notes, contacts, calendars, etc., the size of individual PST files keeps on growing as the e-mail flow in organization is dynamic. Then, one of the employees experiences a specific need to create a PST file that might include all the e-mails that have been received and sent by a particular user. Doing so might not be possible because the size of file is quite large and it contains a number of e-mails associated with the required user.

In such situations, Outlook user lefts with no other option other than to archive the PST or to Split Large PST File. As in the present scenario, archiving the PST file is not a comfortable option because of the mentioned reasons. But in somewhat different situations, you can create a new PST file and move all the required e-mails. However, to split the file, you require to take aid of third-party tools that are available for performing the specific task.

The third-party tools to Split PST File are available to divide the PST file on various basis. Thus, for your specific requirements, you should choose a software that might fit to your needs. Moreover, these software are easy to operate because of the user-friendly interface and advanced options they have. Also, you can use these tools for any size of PST files.

Stellar Phoenix PST File Splitter is a high-end tool designed to Split Large PST File on the basis of e-mail ID and date. Designed to work with files created with MS Outlook 2007, 2003, 2002, and 2000, this software can restore the original formatting of HTML and RTF messages.

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Split PST File When Archiving Can Not Solve the Problem

2010-06-15T03:16:00.000-07:00

All versions of Microsoft Outlook, a popular email client and personal information manager, use PST (Personal Storage Table) files for storing all your valuable emails, tasks, notes, contacts, calendar entries, journal, attachments, appointments, and more. Over time, the size of PST file becomes too large and it decreases the performance of Microsoft Outlook application. At this point, Microsoft Outlook may also crash and face PST file corruption situations. To sort out this behavior and improve performance of Microsoft Outlook application, you need to Split PST File.

There are two types of the PST files available in Microsoft Outlook. These are-

(1) Microsoft Office Outlook 2007 and Microsoft Office Outlook 2003 use the PST file format, which is able to store the Unicode (standard that represents most alphabets of your computer) data, which does not have any theoretical size limit. However, practically the size limit is 20 GB.

(2) Earlier versions of Microsoft Outlook (MS Outlook 2002- MS Outlook 97) use PST file format, which is restricted to the US English and has 2 GB of hard-wired size limit.

When a PST file approaches the maximum file size limit or it becomes very large, you face critical problems of data loss and performance loss in Microsoft Outlook. In order to eliminate such situations, Microsoft Outlook facilitates you with the option to archive the PST file.

PST File Archiving:

Outlook provides you the feature of archiving to make your PST file small and manageable. It also allows you to divide your PST file into more than one individual PST file, which can be accessed normally. The Archived PST file is saved with the name of Archive.pst and can be accessed normally as the original PST file.

However, in some situations, the size of PST file can not be minimized with Auto Archive option and you need to Split Large PST File using third-party applications. The applications use advanced mechanisms to effectively Split PST File into smaller PST files, which can be imported into Microsoft Outlook and used individually.

The Split PST Software come equipped with interactive and simple graphical user interface, and thus do not demand sound technical skills. They preserve absolute integrity of your mission-critical PST file as they are incorporated with read-only and non-destructive conduct.

Stellar Phoenix PST File Splitter enables you to effectively split your PST file of any size. The resulted PST files can directly be imported into Microsoft Outlook and can be used generally. It works well with Microsoft Outlook 2007, 2003, 2002, and 2000.

Dividing PST File On Yearly Bases

2010-05-27T00:21:00.000-07:00

The size of a PST (Personal Storage) file increases with every mail that MS Outlook sends or receives. As the time goes by, the size of the PST file becomes so large that it becomes necessary to split the file in two or more parts. Microsoft Outlook provides you an option to archive the PST file and save it at your required location. While archiving a small PST file is an easy task, the problem arises when the e-mail store is large in size. In such situations, there is a possibility that the file does not archive systematically or some e-mails are skipped during the archive process. To overcome such situations, the user can opt for an effective third-party Split PST File software.

To illustrate the above scenario, consider a practical scenario where you work in an organization and receive and send hundreds of e-mails to different clients. On a particular day, your manager asks you to create a PST file that contains all the e-mails of a particular client, sent and received in the year 2008 (from 1st Jan 2008 to 31st December 2008). However, the e-mails were thousands in number and you realized that finding and archiving each mail (from that particular client) will take a very long time.

To overcome the above problem and to easily create a PST file, containing all the e-mails for year 2008 for that particular client, you will need to split your PST file. The process of splitting is critical and can also result in corruption of a PST file. To avoid any such situation, you should opt for a commercial PST File Splitter that is completely non-destructive in nature.

Such splitting applications allow the user to Split PST as per their requirements. The split process is absolutely safe as the original PST file remains untouched. These tools are self-explanatory and allow even a non-technical user to easily Split Outlook File.

Stellar Phoenix PST File Splitter employs safe, yet powerful split mechanisms to Split PST File created in MS Outlook 2007, 2003, 2002 (XP) and 2000. The split can either be performed on the bases of date or e-mail id. Designed for Windows 7, Vista, 2003, XP, 2000, and NT4(SP6) operating systems, the tool is available in two versions-complete and trial. It is downloadable from the Internet.

How to Split PST Separately for Professional and Personal E-mail IDs?

2010-05-23T21:42:00.000-07:00

Microsoft Outlook is a great e-mail client that is used to send and receive e-mails for both professional and personal purposes. As a result, its data file, which is PST (Personal Storage Folder), gets piled up with thousands of e-mails sent or received from different category of users. It might contain e-mails from various important business clients along with e-mails associated with friends and family members. Currently, there is no automated utility in Microsoft Outlook, which might help you extract required e-mails and hence, you need to Split PST on the basis of required e-mail IDs (however, manual archiving is possible).

For more clarification, let's consider a realistic case of an Outlook user. The user configures Microsoft Outlook to use an account, which he/she uses for different purposes. Since the local storage file for Outlook is PST, all e-mails received or sent from his/her office colleagues, manager, out-of-office friends, relatives, and customers are stored in the same file. These e-mails are so unmanaged that it is practically impossible to separate them and then archive them in a different PST file.

Now, the Outlook user falls in a situation, when he/she needs to slice the PST file in a manner that the PST contains only the e-mails that have been sent or received from some specific professional e-mail IDs. Deleting the personal e-mails is not an option as the user requires them for other purposes.

In situations like above, an Outlook user can either archive the PST file or use a PST File Splitter. But when the PST file size is large with hundreds of personal and professional e-mail IDs, it may not be possible to archive the file manually. So, the best option is to Split Large PST File using a third-party application.

However, before choosing an application to Split PST File, you should verify if the software can divide the file on the basis of e-mail ID. At present, there are very few utilities that support this feature. To do so, you can read the official websites of the split software, where all the software features are listed.

One of the best PST File Splitter software that splits the PST file on the basis of e-mail IDs is Stellar Phoenix PST File Splitter. This tool supports Microsoft Outlook 2007, 2003, 2002, and 2000 and allows you to select required e-mail IDs for splitting the file.

Tips to Resolve “This .PST is too large, delete messages” Error

2010-04-30T23:39:00.000-07:00

Microsoft Outlook creates a PST (Personal Storage Table) file to save copies of e-mails, calendar entries, contacts, notes, appointments, and other similar data. As more and more data is added to the PST file, its size grows accordingly. However, an MS Outlook user needs to keep a regular check on the size of PST file and prevent it from exceeding 2 GB size limit. But in case, the file size has grown to more than 2GB, then the file becomes inaccessible. In such situations, the user encounters an error message that does not allow him/her to access the data saved in PST file components. To overcome such situations and to access the PST file data, the user needs to split the PST file by using an advanced third-party Split PST File application.

To elaborate the above scenario, consider a practical scenario wherein you encounter the below error message while attempting to access a PST file:

“This .PST is too large, delete messages”

After the above error message flashes on your screen, the data saved in the PST file becomes inaccessible. Additionally, the same error message pops up every time you try to access your PST file.

Cause:

The root cause for the occurrence of the above error message is exceeding size of your PST file. Your PST file is more than 2 GB, which is not supported by MS Outlook 2000.

Note: Always maintain a regular check on your PST file size and never save e-mails with heavy attachments in your PST file.

Resolution:

To get past the above error message and to access the data saved in PST file, you will need to divide your PST file into two parts. To do so, you will need to opt for a commercial Split PST software.

Such third-party tools use advanced splitting mechanisms that systematically Split Large PST File into smaller PST files. These tools are built with interactive user-interface, which makes them easy to understand and implement. Moreover, no prior technical skills are required to run these software.

Stellar Phoenix PST File Splitter is a wonderful tool that is used to Split PST File into smaller PSTs. The file can be divided either on the basis of e-mail ids or on the basis of date. The PST file splitter is a safe application that does not change the original structure of the PST file. Compatible with Microsoft Outlook 2007, 2003, 2002 (XP) and 2000, the tool supports Windows 7, Vista, 2003, XP, 2000, and NT4(SP6).

Outlook 2003: PST File Size Issues in IMAP Account

2010-04-29T05:11:00.000-07:00

Microsoft Outlook 2007 and Microsoft Outlook 2003 impose a larger file size limit and a different file format (Unicode) for its personal folders. Also termed as PSTs, these files can now store more messages as compared to earlier American National Standards Institute (ANSI) format files used in Microsoft Outlook 2002 and earlier. But contrary to popular belief, not all accounts in Microsoft Outlook 2003 use the standard Unicode file format. The Internet Message Access Protocol Version 4rev1 (IMAP4) accounts and HTTP accounts in Outlook 2003 still use ANSI PST files and thus are susceptible to same file size issues as in earlier versions. Consequently, Outlook 2003 users need more management techniques to keep their PST files in size. One of the best remedy against increasing size of an Outlook 2003 PST in these accounts is to Split PST File.

For more understanding on the topic, let's suppose that you use Microsoft Outlook 2003 with an IMAP account. Without realizing the fact that PST can store only limited number of e-mails, you continue receiving large number of e-mails. As a result, the PST file grows to a considerable size value. You start observing several performance issues such as, slow Outlook, delays in receiving and sending e-mails, and more. On investigating the issue, you find the PST file size large.

Note: A large PST is prone to corruption. An ANSI PST, which is used in IMAP and HTTP accounts of Outlook 2003 is limited to 2 GB and can get corrupt beyond this limit.

Methods of Recovery

Following are a few tips to isolate the specific issue:

(1) Upgrade to MS Outlook 2007 if you want to continue using an IMAP account, but with a PST of large size limit.

(2) Delete the unwanted e-mails, contacts, etc., and empty the 'Deleted Items' folder. Compact the PST file.

(3) Use a third-party utility to Split PST.

A commercial application to Split PST File can divide the PST file in several smaller parts, each with the competency to be used within Outlook. With their user-friendly interface, you may find these utilities easy to run.

Stellar Phoenix PST File Splitter is a safe utility to Split Outlook PST on the basis of e-mail ID and date. Supporting Microsoft Outlook 2007, 2003, 2002, and 2000, this utility has an interactive user-interface plus advanced options. The software can be used for PST of any size.

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Ways to Reduce the Size of a Bloated PST

2010-04-29T05:09:00.000-07:00

With each e-mail you receive or send in MS Outlook, its data file called PST keeps on expanding. A huge PST not only makes Outlook slow, but also makes the PST file susceptible to corruption. PST file corruption is more likely when it is an ANSI PST, that is used in MS Outlook 2002 and earlier versions. Apart from deleting the undesired items and compacting the file, another effective way to reduce the size of PST is to Split PST File.

Consider, an Outlook user suddenly encounters a bloated PST because of an unexpected event. He had a custom contact folder with few contact sub-folders. Further, he/she had installed a custom contact form and configured it as default for the rest of the contact folders. When he/she tried to add contacts to the contact folders programmatically, the PST file size grew dramatically to a great extent.

The above behavior might result if the size of contacts is too large or there are problems in the code that is copying those contacts to the contact folder of Outlook PST.

Solution

To reduce the overall size of a bloated Outlook PST, you should adopt one of the following measures:

(1) Open Outlook PST and check e-mails, contacts, etc. that you find unnecessary and can be deleted. Move those items to Deleted Items folder and empty the folder. Since Outlook PST is a database, deleting the items will have minor effect on the file size. So, you need to compact the file after deleting the items.

(2) Create a new PST and move some of your items to this new PST. The process is termed as PST archiving and is effective when the PST size is not too large.

(3) Use a Split PST Software and divide your large PST file into several smaller files. Split PST utilities are safe to use with their read-only algorithms and can work for any size of Outlook PST.

Stellar Phoenix PST File Splitter is a secure utility that is used to split a large Outlook PST created with MS Outlook 2007, 2003, 2002, and 2000. This Split PST File software can divide the file on the basis of e-mail ID and message date and is compatible with Windows 7, Vista, XP, 2003, and 2000.

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Resolving Slow Network Issues with a Large PST

2010-04-29T05:05:00.000-07:00

Consider an Outlook user who stores PST file for network share. The user doesn't realize that the file has grown to a considerable size and is in need of maintenance. But one day, he starts observing several performance issues when accessing the network connection. Other users connected to the network too face similar problems, while accessing the network.

This is a typical example of issues that can root from a large sized PST file. An Outlook user should keep in mind that PST is not meant for network sharing. Accessing PST in this way not only brings performance issues, but can also cause the file to get corrupted.

Solution

To deal with such problems:

(1) User needs to move the file from network share and store it on a local computer.

(2) After moving the file, its size must be taken care of. This can be done by:

(2.1) Deleting the unnecessary e-mails and other PST objects and then compacting the file. The file size will remain almost the same if you do not compact the PST.

(2.2) Creating a new PST to move messages from the original PST. The process is known as PST archiving.

(2.3) Using a Split PST software divides PST contents in different PST files with small sizes.

Third-party utilities are risk-free solutions to Split Large PST File. These tools are designed for easy PST file maintenance and do not harm the integrity of file and its data. Moreover, you can use these software for any size of PST.

Stellar Phoenix PST File Splitter is a safe product that splits an Outlook PST created with MS Outlook 2007, 2003, 2002, and 2000. This Split PST File software can divide the file on the basis of e-mail ID and message date. The tool is compatible with Windows 7, Vista, XP, 2003, and 2000.

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Resolving Slow Network Issues with a Large PST

2010-03-07T23:13:00.000-08:00

As the size of PST store increases, performance issues like, slow e-mail delivery, synchronization delays etc. become more noticeable. If PST is stored on a network share, it can cause the whole network connection to slow down. However, storing PST is not recommended on any network drive, but if you have still stored a large PST on network, it is advised to relocate it to a local computer and Split PST File to prevent further issues.

Consider an Outlook user who stores PST file for network share. The user doesn't realize that the file has grown to a considerable size and is in need of maintenance. But one day, he starts observing several performance issues when accessing the network connection. Other users connected to the network too face similar problems, while accessing the network.

This is a typical example of issues that can root from a large sized PST file. An Outlook user should keep in mind that PST is not meant for network sharing. Accessing PST in this way not only brings performance issues, but can also cause the file to get corrupted.

Solution

To deal with such problems:

(1) User needs to move the file from network share and store it on a local computer.

(2) After moving the file, its size must be taken care of. This can be done by:

(2.1) Deleting the unnecessary e-mails and other PST objects and then compacting the file. The file size will remain almost the same if you do not compact the PST.

(2.2) Creating a new PST to move messages from the original PST. The process is known as PST archiving.

(2.3) Using a Split PST software divides PST contents in different PST files with small sizes.

Third-party utilities are risk-free solutions to Split Large PST File. These tools are designed for easy PST file maintenance and do not harm the integrity of file and its data. Moreover, you can use these software for any size of PST.

Stellar Phoenix PST File Splitter is a safe product that splits an Outlook PST created with MS Outlook 2007, 2003, 2002, and 2000. This Split PST File software can divide the file on the basis of e-mail ID and message date. The tool is compatible with Windows 7, Vista, XP, 2003, and 2000.

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About PST Formats, Use, and File Size Limit

2010-02-14T22:43:00.000-08:00

All versions of Microsoft Outlook use PST (Personal Folder) file to hold e-mails, contacts, calendar entries, and other data. Though all these versions seem to use same kind of PSTs, but as the fact Outlook uses two different formats in PST: ANSI (American National Standards Institute) and Unicode (the standard format that is able to present almost all type of characters). These two type of PSTs are distinct with respect to their file size limitation, but the issues that can occur due to large file size and compel you to Split PST File are almost similar.

Here is the typical use, file size limitation, and flexibility in file size of both type of PSTs. The article further mentions some problems that can occur due to large size of Outlook PST and ways to resolve them.

ANSI PST

Use: Microsoft Outlook 97-2002, IMAP4 (Internet Message Access Protocol Version 4rev1) and HTTP (Hypertext Transfer Protocol) accounts of Outlook 2003, explicit use in Outlook 2007

File size limitation: 2 GB

Flexibility in file size: Hard-core limit, cannot be configured

Unicode PST

Use: Outlook 2003 except in IMAP4 and HTTP accounts, Outlook 2007

File size limitation: Default value- 20 GB,

Flexibility in file size: can be configured using registry editing

Large PST size issues

A PST with considerable size is never recommended. Such files are prone to several issues such as mentioned below:

(1) File corruption vulnerability (especially an ANSI PST).

(2) Performance issues.

(3) Data management problems.

(4) Require significant time while typical operations like importing or restoring.

Since you keep on receiving data in Outlook, the PST file grows to its maximum or defined file size value. Thus you should always keep a check on the file size to ensure proper action.

Ways to reduce PST size

The following measures can prove beneficial to reduce the overall size of PST:

(1) Delete the unnecessary e-mails timely.

(2) Compact the PST.

(3) Archive old e-mails (recommended- use Auto-archive feature).

(4) Split PST.

You can Split PST File using third-party applications that are designed exclusively to divide a large PST file in several smaller files in a single attempt.

Stellar Phoenix PST File Splitter is a professional utility that splits large sized PST file on the basis of e-mail ID and date. The Split PST utility supports MS Outlook 2007, 2003, 2002, and 2000. The tool has an interactive display that makes the utility easily operable.

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How to Manage Outlook Data Files Size?

2010-02-05T04:26:00.000-08:00

Microsoft Outlook is one of the dynamically used e-mail clients and usually processes various incoming and outgoing e-mails. Since its data file (.pst) is bounded to a specific file size, 2 GB in Outlook 2002 and earlier versions, user needs to give special care to maintain the file size. Even when one deletes the file items, it may find no considerable changes in the file size of Outlook data file. The reason is that PST is a database and once the space is allocated, it cannot be freed up until you compact the file. However, there can be several ways, using which one can manage the Outlook mailbox size, one of them being is Split PST File utility.

Empty the Deleted Items Folder

The 'Deleted Items' folder usually consists of e-mails that one has already discarded. So, you can empty this folder and compact the file later. You can also delete the undesired e-mails.

Compact the PST

Outlook compacts the PST in background, however to force the compaction, you can proceed as follows:

(1) Click 'File' and then, 'Data File Management'.

(2) Select the target data file and click 'Settings'.

(3) Click 'Compact Now'.

Archive the PST

You can archive the older e-mail items to a different Outlook PST as mentioned below:

(1) Select 'File' and then, 'Data File Management'.

(2) Click 'Add'.

(3) Click 'Office Outlook Personal Folders File (.pst)' to create a new personal folder.

(4) Click 'OK' and specify a file name.

(5) Move the desired old e-mails to this new PST.

You can create several such PSTs .

Split PST

There are various PST File Splitter available that can split any size of Outlook PST and help you to keep PST manageable with respect to its size. These software allow to perform PST Split using powerful, yet safe, algorithms. Also, these applications are easy to install and use with their self-explanatory interface.

Stellar Phoenix PST File Splitter is a professional and trusted utility that splits Outlook data file on the basis of e-mail ID and date. The Split PST File software supports MS Outlook 2007, 2003, 2002, and 2000. The software can Split PST into several smaller PST files, each of which is directly importable within Outlook.

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Unicode vs ANSI PST and File Size Issues

2010-02-03T04:19:00.000-08:00

A Unicode PST (Outlook 2003 and 2007 default PST) supports features like large file size and support for various character set. The Support for different character set gives flexibility over language control, while the latter one is somewhat more important. The increased file size limitation in Unicode PST is for users who cannot keep a regular track of errors and issues occurring due to 2 GB file size limitation that is imposed by an ANSI (American National Standards Institute) PST. Also, an ANSI PST that goes over 2 GB in size is vulnerable to corruption risks and various issues that ask to Split PST File. That's the reason why most of the Outlook users prefer migrating to this new format of Outlook 2003 and 2007.

Outlook 2003 PST

The accounts of IMAP (Internet Message Access Protocol) and like Hotmail or MSN in Outlook 2003 still require an ANSI formatted PST, however the default is always a Unicode. So, issues related to PST file size depend on the account in use.

Note: You cannot convert an ANSI PST directly to Unicode or vice-versa. To do this, you need to copy, move or export the data to the new data file.

PST File Size Issues

The size related problems of ANSI formatted PST have already been depicted. A Unicode PST also faces such issues, though not similar. No doubt, a Unicode PST is the best solution in an enterprise environment as it resolves many issues that otherwise can force to spread the data across multiple PSTs. But simultaneously, it raises other problems like:

(1) User experiences poor performance when accessing a large PST . A PST till 2 GB provides good user experience, while the one between 2 GB and 4 GB is strictly dependent on hardware. A PST above 4 GB shows short pauses and the frequency of these pauses increases when the file goes above 10 GB.

(2) Considerable requirement of time when restoring from a backup of such PST.

(3) Management issues.

Solution

Storing the PST data in different PSTs, rather focusing on a single is a good practice to avoid the issues. So, you should keep on deleting the undesired messages from a PST and compacting it later. Also, you can opt solutions like PST archiving or using a commercial tool to Split PST. There are various tools available that can Split PST File and keep its size under control.

Stellar Phoenix PST File Splitter is an advanced utility that can split a large PST into smaller, Outlook-usable PST files. The tool can Split PST for MS Outlook 2007, 2003, 2002, and 2000. The software provides two criteria to split the PST file: by e-mail ID and by date.

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How to Manage PST size of Outlook 2003?

2010-02-03T04:17:00.000-08:00

The file size limitation of PST in Outlook 2003 depends on the e-mail account in use. However, by default, Outlook 2003 PSTs are Unicode formatted, but when using an IMAP4 (Internet Message Access Protocol Version 4rev1) or HTTP (Hypertext Transfer Protocol) account, PST files do not use this format. Thus the 2 GB size limitation, which exists in Outlook earlier versions because of ANSI (American National Standards Institute) format, is still the same in these accounts of Outlook 2003. Also, even if the Outlook 2003 uses a Unicode PST, the file size issues create considerable problems when running the application. There are several steps to manage the Outlook 2003 PST size, one of them being Split PST File utility.

Outlook 2003 PST file size can increase considerably because of regularly incoming and outgoing messages. If you use Outlook 2003, you might experience any of the below issues due to large PST size:

(1) E-mails take time to download or send.

(2) Outlook hangs when performing usual tasks.

(3) Message copy operation from one folder to another is slow.

(4) PST either fails to synchronize or behaves sluggishly.

Apart from these symptoms, the general responsiveness of the application also slows down. These situations cause PST file size management necessary. Following are some tips that you can apply to an Outlook 2003 PST file for managing its size:

(1) Delete the undesired PST items and empty the 'Deleted Items' folder if it doesn't contain any required data. Finally, compact your PST as it will not free up the occupied space without compaction.

(2) Use the Outlook archive feature to move the items to several new PST files. However, the process can be troublesome if your PST is quite large in size.

(3) Use a third-party PST File Splitter tool to split a large PST file in just few clicks.

A Split PST utility is safe to use and employs high-end scanning algorithms to divide a large PST into several smaller PST files. These software are easy to install and simple to operate. You can run these products for PST of any size and format.

Stellar Phoenix PST File Splitter is a powerful application that incorporates safe, yet efficient, scanning algorithms to split a PST file. The Split PST File software supports MS Outlook 2007, 2003, 2002, and 2000. It creates several new PSTs on the basis of e-mail ID or date (as specified by user) while keeping the original PST intact.

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Tips to Solve Outlook Error: 'The file file_name has reached its maximum size'

2010-02-03T04:16:00.000-08:00

Microsoft Outlook 2002 and earlier versions have a 2 GB file size limitation for personal folders (.pst files). Once these files reach or go beyond this value, PST complain of being unusable by the user. Though this limitation no more exists in Outlook's later versions, but Outlook performance and data management issues are still needed to be taken care of. If required, it is however recommended to have multiple PSTs instead of piling messages in a single one. To serve the same purpose for an already large PST, Split PST File is the option.

To exemplify such problems with a large PST, suppose you use MS Outlook 2002. You keep on receiving emails and storing other items in a single PST (the default PST) while ignoring the fact that this practice can lead to further issues. At a particular point, when you attempt to save an Outlook item such as appointment, contact or task, you cannot do so. Additionally, you receive an error message as stated below:

“The file file_name has reached its maximum size. To reduce the amount of data in this file, select some items that you no longer need, then permanently (shift + del) delete them.”

The error shows that PST has grown to its maximum file size value and cannot accept more items. The error is received when Microsoft Office XP Service Pack 1 is installed. Installing the service pack for Outlook 2002 causes the application to stop saving more data after the PST has reached to 1.82 GB size value. This prevents against corruption that might occur to a PST above 2 GB.

Few suggestions to deal with such problems are:

(1) Open the PST and delete the items that are no longer required. Empty the 'Deleted Items' folder and compact the PST. Compacting the PST is essential to discard the unused space of the file.

(2) Create a new PST and import data from the original PST to it.

(3) Use a Split PST software helps your PST to divide in smaller, Outlook-usable parts. These Split PST File utilities are safe and interactive to use that solve all the issues related to a large PST.

Stellar Phoenix PST File Splitter is a powerful utility designed to split a large PST on the basis of e-mail IDs and date. The safe and effective tool can Split PST using appropriate procedure. The tool supports MS Outlook 2007, 2003, 2002, and 2000. The software divides the PST into parts that can be individually imported for further use in Outlook.

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